Wedding Planning Checklist

12 Month Wedding Checklist

8-12 Months before

□ Select a wedding date

□ Formally announce your engagement and introduce both families

□ Decide whom you would like in you wedding party and ask each person to

participate

□ Decide on a wedding budget

□ Hire a wedding planner coordinator (optional)

□ Purchase bridal magazines and start a “Wedding File”. Collect tear sheets of

dresses, flowers etc.

□ Start shopping for a wedding dress (must allow time for alterations and fittings)

o Reminder: Don’t forget to bring a pair of stockings, a strapless bra, shoes

and a hair clip to each appointment

o Attend bridal shows

□ Register for wedding gifts

□ Choose an officiate or Clergyman/woman

□ Shop for a videographer and photographer

□ Choose a florist

□ Choose a DJ\Band

□ Purchase a notebook in which to store your wedding information

□ Research locations for ceremony, rehearsal dinner and reception

o Agree and reserve a wedding location and time

□ Send deposit

o Agree and reserve a reception site

□ Send deposit

□ Choose caterer

□ Determine your wedding theme, style and color scheme

□ Choose a beautiful place for your honeymoon

o Apply for passports if needed

□ Make a rough-guest list with a maximum number of guests in mind

□ Schedule appointments at Bridal Salon’s for you and your wedding party

7 Months before

□ Place your final order for:

o Wedding Gown

o Veil

o Shoes

o Other

□ Begin shopping for bridesmaids’ dresses

□ Interview cake designers, sample cake flavours

o Select and place an order for your cake

o Purchase Cake topper

o Cake Knife

6 Months before

□ Go shopping for invitations, calligraphy & thank you cards

o Review invitation options

o Order invitations

o Purchase thank you cards (useful for engagement and wedding gifts)

□ Fine-tune guest list

□ Place final order for bridesmaids’ gowns and any accessories

□ Have the mother-in-laws co-ordinate and select their dresses

□ Reserve any rental equipment that may be needed for the wedding day

o Flatware

o Chairs and Covers

o Glassware

o Tents

o Cups, saucers, spoons

o Champagne flutes

o Serving trays, punch

bowls, etc.

o Tables and Linens

o Napkins

o Dinner ware

□ Finalize your gift registry (You can request stores send gift cards and not the

actual gifts until after the wedding)

□ Book a limousine company for transportation on your wedding day

5 Months before

□ Review and finalize the overall budget

□ Select floral arrangements for:

o Bride’s bouquet

o Pew Bows(optional)

o Centerpieces

o Boutonnieres

o Throw away Bouquet

o Head pieces

o Aisle runner

o Alter arrangements

o Corsages

o Bridesmaids Bouquets

o Archway

□ Finalize all decorations

□ Mail any outstanding deposits to vendors

□ Shop for and purchase wedding rings

□ Select the grooms’ wedding attire

o Get tuxedo measurements for all the groomsmen

o Place order for tuxedo’s

4 Months before

□ Submit menu and beverage selections to the hotel or caterer

□ Begin music selections for the ceremony.

o Processional song for the groom, parents and attendants

o Bride-Groom ‘First Dance’

o Recessional song

□ Decide on whom you would like to be the M.C. and verify that they are available

and willing

□ Interview and hire any additional management staff and babysitters (optional)

o Bartenders (if not provided)

o Servers (if necessary)

□ Purchase Guest book, sign-in pen

□ Purchase a gift for the groom\bride

□ Research and reserve rehearsal dinner location

□ Place your final order for party favours

□ Schedule tests for makeup and hair

□ Meet with the stationer and select and order:

o Menus

o table numbers

o Place cards

o any other accessories

o several identical pens for your thank you cards

o plenty of stamps

□ Finalize the date, time and place of the wedding rehearsal and rehearsal dinner

o Make a guest list for the rehearsal dinner

□ Attend your first appointment with the wedding officiate to review details for the

ceremony

□ Begin putting together a rough schedule for the weekend of the wedding

o Ceremony

o Cutting of the cake

(optional)

o Speeches (optional)

o Bride-groom dance

(optional)

o Ect…

o Bachelor/Bachelorette

Party

o Gift Opening

□ Select any special readings and choose readers if necessary

□ Begin writing personalized vows, if applicable

□ Finalize all arrangements for makeup, hair, nails, etc.

3 Months before

□ Determine who will be giving speeches at the rehearsal party and the reception

□ Schedule an appointment for a food tasting

□ Set up an appointment to see a sample of your floral centerpieces if applicable

□ Begin writing thank-you notes as wedding gifts arrive. It’s easier if you keep them

up to date

□ Book and reserve your bridal preparation suite

□ Finalize the date and time of the rehearsal and dinner

□ Finalize your plans for the honeymoon with your travel agent

□ Schedule your first fitting for your wedding gown and your groom’s tuxedo or suit.

o Reminder: Remember to bring your panty-hose, shoes, bra, hair

accessories, jewelry, camera and best friend

8 Weeks before

□ Purchase gifts for:

o Each other( Bride/Groom)

o Wedding party attendants

o Your parents and In-laws

□ Order rehearsal dinner invitations

□ Finalize music selections

□ Finalize the ceremony readings and songs to be performed (if applicable)

□ Mail all wedding invitations

□ Finalize your selections for the cocktail hour and reception songs. Review them

with your band/DJ

□ Apply for a marriage license

□ Purchase all wedding accessories including

o Ring pillow

o Goblets

o Garter belt

o Candles, ect…

□ Visit your photographer for the Bridal Portrait

6 Weeks before

□ Submit the wedding program information to a stationer

□ Finalize all details with your caterer, florist and musicians

□ Finalize all transportation, including any special plans for your family and bridal

party

□ Finalize your schedule for the wedding day with your wedding venue contact,

band\DJ, MC and wedding coordinator, if applicable

□ Finalize the wedding ceremony processional and recessional information with

your wedding coordinator or wedding venue contact

□ Prepare a photo and a video shot list, naming important family and guests.

Include one’s relationship to you.

□ Pick up the wedding rings (making sure they are sized and engraved)

□ Finalize your jewelry selection, including:

o something old

o something new

o something borrowed

o something blue

□ Schedule a final test makeup and hair session with your stylists. Bring your veil.

□ Attend to business and legal details. Get the necessary forms to change names

on your:

o social security card

o driver’s license

o insurance and medical plans

o bank accounts, ect..

4 Weeks before

□ Schedule your second bridal gown fitting

□ Mail your rehearsal dinner invitations

□ Schedule a final meeting with your officiate to discuss the ceremony

□ Confirm your final appointment with your makeup artist and hair stylist

□ Give all musicians the lists of music for the ceremony and reception

□ Practice your “First Dance” with your music (wearing your bridal shoes)

□ Appoint a family member or friend to gather the gifts at the end of the reception

for delivery to the proper location

□ Confirm transportation for wedding party

3 weeks before

□ Reconfirm your hotel room for the wedding night.

□ Reconfirm your bride’s dressing room with your hotel or ceremony location (if

applicable)

□ Send final confirmation for all your honeymoon reservations

□ Finalize the wedding day timeline and fax, mail or e-mail to all appropriate

vendors.

□ Call them to make sure they understand all the information and feel comfortable

with the arrangements you have made

□ Submit final numbers to rental companies, the florist and the reception venue

managers

□ Mail your wedding day schedules. Make sure each wedding day participant is

aware of the day’s activities and their role

□ Finalize your seating arrangements (making sure you involve both sets of parents)

2 Weeks before

□ Send final payment to all vendors

□ Prepare a toast for your wedding reception

□ Finalize the vows you have written for the ceremony

□ Have any hair treatments done – highlights, trim etc. (Don’t wait until two days

before the wedding!)

1 Week before

□ Make sure to confide in at least one person to assist you with your errands the last

week prior to your wedding

□ Confirm the whereabouts of your guest book and pen, cake knife and lifter,

champagne flutes etc. and put them together in one box

□ Confirm the whereabouts of your marriage license and wedding rings and put

them in a box or bag marked “Ceremony”.

□ Pick up your bridal gown and veil and make sure all of your accessories are

together.

o Also make sure the wedding dress is covered with a protective bag and

stuffed with tissue to preserve its shape

□ Pick up the bridal party outfits and bring them to the bridal dressing room on the

day before the wedding, if possible

□ Pick up the groom’s outfit and make sure all of his accessories are together

□ Get groom a haircut

□ Confirm all appointment times for hair, makeup, nails, etc.

□ Get a facial (Don’t wait until two days before the wedding!)

□ Write any final thank-you notes to bridal party members or parents

□ Attend the bachelor and bachelorette parties, if applicable

□ Pack your wedding night and day-after clothes

□ Prepare all your outfits, including the rehearsal dinner, wedding day and postwedding

brunch

□ Prepare and pack for your honeymoon

□ Arrange transportation to your hair and makeup appointments

□ Give your marriage license to the officiate

□ Arrange who will return any rental items that must be returned after the wedding

□ Reconfirm transportation for the entire wedding party

On the Wedding Day

□ Eat a well-balanced breakfast. You have a big day ahead of you, and some

brides have been know to faint because they forget to eat

□ Drink lots of water and refrain from an excess of caffeine and alcohol

□ Take a lavender bath – it’s very relaxing

□ Remember to wear a button-down shirt for your hair and makeup appointments

□ Give the Wedding bands to the Best Man and Maid of Honour

□ Take a deep breath and enjoy – remember this is your day!